Required Documents Per Mark Type

To make the process simplistic, it is recommended that Mark Holders gather the following documents prior to the submission of their marks for validation.

     Registered Trademarks

  • Copy of Trademark Certificate of Registration
  • Signed License Declaration (If Required)
  • Signed Declaration of Use of Marks
  • Proof of Use

     Company and Trust Marks

  • Copy of Company Registration Document or Copy of Trust Deed
  • Signed License Declaration (If Required)
  • Signed Declaration of Use of Marks
  • Proof of Use

     Court Validated Marks

  • Copy of Court Approval for Mark
  • Signed License Declaration (If Required)
  • Signed Declaration of Use of Marks
  • Proof of Use

     Marks Protected Under Statute or Treaty

  • Copy of Source Statute
  • Signed License Declaration (If Required)
  • Signed Declaration of Use of Marks
  • Proof of Use

     Unregistered Marks

  • Signed License Declaration (If Required)
  • Signed Declaration of Use For Unregistered/Common Law Marks
  • 2 Samples of Proof of Use


Downloadable Templates

Declaration of Proof of Use


The Declaration of Use form must be submitted for every mark added to the Mark Validation System. The form must be signed by either the Mark Holder or the Agent acting on behalf of the mark Holder.


Declaration of Use of Marks (175.7 KB)

Declaration of Use for Unregistered/Common Law Marks (213.1 KB)


License Declarations

The License Declaration must be submitted alongside every mark submission in which the Mark Holder has indicated that he/she is the Licensee of the submitted mark.

Agents acting on behalf of Mark Holders must ensure that the "Licensed Use" checkbox is ticked on the Add Mark submission page. The Licensee's name must then be provided in the available field.

The correct License Declaration must be completed by both the Licensor and the Licensee and uploaded to the Mark Validation System.


License Declaration for Trademarks (203.0 KB)

License Declaration for Court Validated Marks (204.8 KB)

License Declaration for Marks Protected Under Statute or Treaty (202.1 KB)


Accepted Evidence of Use

Evidence of Use is a prerequisite for the MVS and requires 2 items:

  • A signed "Declaration of Use of Marks" or "Declaration of Use for Unregistered/Common Law Marks" document as downloadable from above
  • Sample proof of use

A sample of proof of use must be submitted in a document as a URL Link or photographic submission. The digital proof of use can be one of the following:

  • Advertising and marketing materials
  • Brochures, pamphlets, catalogs
  • Product manuals, displays or signage, press releases
  • Screen shots or social media marketing materials

Supported Domains

  • .africa
  • .joburg
  • .durban
  • .capetown
  • zacr